HRworks is the leading provider for web-based travel expense calculation, absence and equipment administration in Germany. We offer our product as Software as a Service (SaaS) for rental via internet without minimum terms.

The product is a sector-independent software-solution developed with plenty of experience which helps you with efficiently designing business processes and realising cost saving potential.

German legal terms include a wide range of paragraphs which have an impact on the travel expense calculation. The money spent cannot simply be reimbursed to the employee. There are per diems to calculate, reductions for meals to make and a large variety of norms, terms and exceptions to consider. This distinguishes German travel expenses calculation from other countries.

More than 99.000 employees in over 700 companies benefit from optimised processes and complex topics reduced to the max. Customers like Adecco, Corel, Kawasaki, Lexmark, Marc O’Polo, McDonald’s and Warner Music Group Germany could lower their process costs by 50% by using HRworks.


  • convenient handling: no complex updates anymore
  • secure: using the protocol secure sockets layer (SSL), data is transmitted with 256-bit encoding; sender and recipient are verified
  • open interfaces: for linking-up financial- and payroll-accountings systems like SAP, Oracle, Peoplesoft, Microsoft Dynamics Axapta
  • ready-for-use in a few days: implementation, configuration and training is accompanied and supported by our experienced consulting team

Travel expenses calculation

  • easy: requesting, approving and calculating travel costs within an integrated process
  • individual: implementation of your accounts, cost objectives, internal travel policies
  • automatic: exchange-rate and per-diems updating
  • integrated: export to your financial and payroll accounting system
  • auxiliary: import of credit card receipts assigns costs to employee and trip
  • mobile: reporting for projects, cost centres, location or employee

Absence administration

  • transparent: requesting, changing, approving and automatic calculating of vacation and further absences within an integrated process
  • accurate: calculation of holiday entitlement for full- and part-time workers based on working-plans, entry date and age
  • facilitative: capacious reporting e.g. for exporting to the time recording system or setting up accruals
  • up-to-date: current holiday entitlement at any time due to vacation calculation implying public holidays

Equipment administration

  • flexible: definition and administration of assets including request and return within an integrated workflow
  • efficient: structured planning of equipment usage due to timetable assignment
  • comfortable: detailed search and reporting module
  • reminding: automated mails, e.g. in case of missed return


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