HRworks: The solution for HR processes

Travel expenses calculation

easy:
requesting, approving & calculating travel expenses within an integrated process
individual:
implementation of accounts, cost objectives & individual internal travel policies
automatic:
exchange-rate & per diems updating
integrated:
export to your financial & payroll accounting system
auxiliary:
import of credit card receipts & assigning costs to employees & trips
mobile:
reporting for projects, cost centres, locations or employees
international:
Belgium, Switzerland, Great Britain, more countries in progress

Employment references

time saving:
automatically empedded personal data, job characteristics & corporate information
straightforward:
evaluation in accordance with German grade system
at choice:
selection of several correct phrasings to choose from
legit:
correct wording according to established employment reference codes
individually adjustable
editing mode for individual rework of employment refences

Skill
Management

in detail
detailed dokumentation of soft and hard skills
customized
preset categories, easily extendable with sectorial or job-related skills
easy evaluation
according to a scoring system or the Common European Framework of Reference for Languages
graphic
graphic diagrams, improvements or deterioration of employee performances at a look
search function
find suitable emyployees with essential required skills for your projects

Absence administration

transparent:
requesting, changing, approving & automatic calculating of vacations & further absences within an integrated process
accurate:
correct and automatic calculation of holiday entitlement for full- & part-time workers based on work plans & entry date
facilitative:
capacious reporting e.g. for exporting to the time recording system or setting up accruals
up-to-date:
current holiday entitlement at any time due to vacation calculation implying public holidays

Equipment administration

flexible:
definition & administration of assets including request & return within an integrated workflow for all kinds of equipment e.g. keys, cars, smart phones or laptops
efficient:
structured administration & planning of equipment usage due to timetable assignment & acknowledgement
comfortable:
A detailed search & reporting module helps to accelerate informationgathering & evaluation
informative:
automated mails for employees and administrators, e.g. in case of alternations or missed returns

Personnel file

reminding:
creating resubmissions for file entries & getting reminders in your personal to-do list
save:
encrypted with AES-256 & additional access restrictions & by roles & authorizations
paper- and space-saving:
no hard copy records are needed with saving personnel documents along with notes in predefined categories
handy:
application credentials, contracts, certificates, driving licenses & much more always at your fingertips
easy available:
personal documents are always & everywhere available at a click of a mouse

Personnel management

all in one:
saving all your employee data in one system and getting access to it everywhere and anytime
automatic:
making sure you will never forget the birthdays, jubilees and other important events of employees by automatically sending regular reminders
organized:
by deposited organization structures and organigrams together with reports and analyses and in combination with an implemented electronic personnel file

Tax-free vouchers

no extra cost:
ordering vouchers for employees easily and comfortable, without additional charges
money-saving:
no taxes, no social security contributions, no costs and no loss of time for choosing, providing, wrapping and distributing presents to employees
personalized:
adding personal greetings to birthday or Christmas vouchers to give utterance to your appreciation for your employees
safely:
HRworks cares for the compliance of the tax exemption limits
free choice:
employees can choose their presents on their own

HRworks in a nutshell

HRworks is the leading provider for web-based travel expense calculation, absence and equipment administration in Germany. The software is also equipped with additional HR-features: a module for personnel management, an electronic personnel file as well as a platform to order tax-free vouchers for employees. We offer our product as Software as a Service (SaaS) for rental via internet without minimum terms.

The product is a sector-independent software-solution developed with plenty of experience which helps you with efficiently designing business processes and realising cost saving potential.

German legal terms include a wide range of paragraphs which have an impact on the travel expense calculation. The money spent cannot simply be reimbursed to the employee. There are per diems to calculate, reductions for meals to make and a large variety of norms, terms and exceptions to consider. This distinguishes German travel expenses calculation from other countries.

More than 115.000 employees in over 1.000 companies benefit from optimised processes and complex topics reduced to the max. Customers like Adecco, Corel, Kawasaki, Marc O’Polo, Seat and the Warner Music Group Central Europe could lower their process costs by 50 % by using HRworks.

Customers

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Technology

convenient handling: no complex updates anymore
secure: using the protocol secure sockets layer (SSL), data is transmitted with 256-bit encoding; sender and recipient are verified
open interfaces: for linking-up financial- and payroll-accountings systems like SAP, Oracle, Peoplesoft, Microsoft Dynamics Axapta
ready-for-use in a few days: implementation, configuration and training is accompanied and supported by our experienced consulting team